Food factories and central kitchens
The HACCP plan, the pest and cleaning programmes, the hygiene chemicals, the handler training and the CCP logs often come from five different suppliers, and the inspector reads them as one file.
A Saudi food manufacturer answers to SFDA for its operating licence and to its customers for whatever scheme their contract names. Both read the same file: the HACCP plan, the prerequisite programmes and the records behind them. Five ITF divisions write into that file as one company, to one records standard, so it reads as one system.
Five suppliers, one prerequisite file
A food plant's technical manager spends part of every week refiling other people's paperwork. The pest contractor's visit report arrives in its own layout and has to be matched to the site map in your prerequisite programme. The cleaning crew brought its own chemicals rather than the ones on your approved list. The fryer CCP log was filled in at the end of the shift, from memory, in one pen. Last month's handler hygiene session happened, and the attendance sheet is still in a drawer. Each of those is a control that slipped and a record that cannot show otherwise, and the file is what an unannounced SFDA inspection and a retailer's auditor both come to read.
- Pest, cleaning and drainage records kept in each contractor's format instead of the one your HACCP documentation names
- A sanitiser decanted into an unmarked container, and a dilution station still set for a product the site stopped buying
- A missed CCP check left blank rather than recorded as missed
- Training delivered and never recorded against the person who attended
- A mock recall that takes most of a day because batch and supplier lot live in different places
What each division writes into it
Start with the programme your last finding named. The division you add next keeps its records the same way, so nothing has to be refiled.
Food safety training, in order
ITF Training runs handler hygiene, HACCP to the Codex twelve steps, ISO 22000 awareness and FSSC 22000 scheme requirements on your site, assessed per person. You hold an ITF certificate of completion for each person and a training register.
Read moreITF FMFacilities run as prerequisite programmes
ITF FM runs pest control, sanitation, drainage and fabric to your HACCP documentation, using your approved products. You hold the pest site map and trend report, an area cleaning schedule, a drainage cycle record and the glass register.
Read moreITF HygienixChemicals and colours, zone by zone
ITF Hygienix walks the site with your cleaning crew and writes a zone plan naming the product, colour, check and dosing unit for each zone. You hold the zone map, a dilution chart per station and a label for every secondary bottle.
Read moreITF DigitalCCP records that exist on the day
ITF Digital turns the plan's forms into tablet capture at the frequency the plan sets, and an out-of-limit reading cannot be saved without a corrective action. You hold a missed-check report, a corrective action register and a traceability record.
Read moreITF ConsultThe HACCP plan behind the licence
ITF Consult builds the HACCP plan, the prerequisite programme set and the monitoring forms, and maps the SFDA licence chain for your site. You hold the plan, a verified flow diagram and a verification schedule.
Read moreWho reads the file
None of these obligations comes from us. What changes is whether the record is in the building, in your format, on the day someone reads it.
| Requirement | What it means on site |
|---|---|
| SFDA operating licence | Applied for through Ghad after prior approvals from other authorities. Valid one to three years, and renewed against an inspection of the facility. |
| A HACCP certificate from an accredited body | Listed in SFDA's licensing guide, published February 2025, among the documents a food manufacturer's licence requires. You choose the certification body. |
| Unannounced inspection | SFDA's inspection looks at whether HACCP is present and effective, and whether products can be traced. The evidence has to be in the building. |
| Prerequisite programmes | Pest control, cleaning and sanitation, water, waste, maintenance and fabric. Assessed as part of your system, whoever did the work. |
| Traceability and recall | One step back and one step forward at minimum, with a recall procedure and a designated area for withdrawn product. |
| Customer schemes | Whatever the contract names. A GFSI clause means FSSC 22000, BRCGS, IFS or SQF, and ISO 22000 on its own does not clear it. |
Before you hand over a second programme
Do we have to use all five divisions?
No. Start with the programme your last finding named. The division you add next keeps its records to the same standard, so its output files beside the first without being reformatted.
Who owns the records?
You do. Plans, registers and records are issued in your name and filed in your own prerequisite programme folder. Your technical team approves what goes into the file, and a named person in QA decides what happens to any batch after a deviation.
If ITF FM cleans our site, does it switch to Hygienix products?
Only if your technical team approves them. On a food site the approved chemical list is yours, and ITF FM works from it. Where a change is proposed, the data sheet and the reason go to your technical team first.
Do you issue the HACCP certificate?
No. ITF builds the plan and the records behind it. The certificate comes from an accredited certification body you choose and approach on your own schedule.
What does a typical engagement look like?
A central kitchen in Dammam supplies chilled meals to a retail chain whose auditor is due in ten weeks, and its last visit found drainage problems and training records nobody could match to staff. ITF Consult checks the HACCP plan against the process as it runs today and redraws the flow diagram. ITF FM resurveys the pest programme and puts the floor drains on a documented cycle, and ITF Hygienix walks the kitchen with the night crew and writes the zone plan. ITF Training runs handler hygiene for each shift, and ITF Digital moves the cooking and chilling checks onto a tablet. The kitchen ends up holding the revised plan, the pest site map, the zone plan, a training register by shift and its CCP records, filed in one folder.
Will the records satisfy an inspector?
They are built to what an inspection reads: a current site map, a record per visit, CCP readings stamped with a time and a name, and corrective actions closed with evidence. Nobody can promise how an inspector will judge your whole system. What changes is that nothing has to be assembled on the day.
Part of one system
Every division keeps records to the same standard, so the second one you need works the way the first one did.
Start from your last audit report
Its findings tell us which divisions the work belongs to. We read it with you, say which one starts, and name the records the others will have to agree with.