ITF Health · with ITF FM

Facility management for buildings that treat patients

Planned maintenance for water, air, fire and power in hospitals and clinics, recorded in the format your CBAHI file needs.

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Delivered by: ITF FM, planned and corrective maintenance
Clinical areas: Work starts after your infection control lead signs off
Records: Filed monthly against your evidence index
First record pack: At the end of the first month
Coverage: Riyadh, Dammam, Khobar and Jubail

Facility management in a healthcare building is ordinary maintenance with less room for error. Water systems carry Legionella risk, air handling protects procedure rooms, fire systems have to work around patients who cannot walk, and a surveyor may read every record. ITF FM does the work, and each record is filed against your CBAHI evidence index.

A ceiling job in a clinical corridorNothing is opened until the infection control lead has signed the containmentSwipe to pan

01 Enquiry
02 Survey
03 Scope
04 Plan
05 Execute
06 Evidence
07 Review
08 Next cycle

Facility management for buildings that treat patients sits at step 5 of the same eight steps, with health's names. You receive completed task records.

Where hospital maintenance quietly fails

Most maintenance failures in a hospital are quiet. The work gets done, and the record that proves it does not exist.

A contractor changes the theatre filters on schedule and writes nothing else down, so nobody can show the pressure regime held between visits. The rooftop tank was cleaned at some point, but the last record anyone can find is undated. Outlets in a ward that closed a month ago have not run since, and warm, stagnant water is where Legionella grows.

Then there are works. Dust from a ceiling tile lifted in the wrong corridor is an infection risk, not a housekeeping problem. A crew that is good in an office tower can still be the wrong crew in a building with procedure rooms, because in a clinical area the order of work matters as much as the work.

The same systems, a different failure

The equipment is the same as in any building. What changes is who is inside it, and what a surveyor expects to read.

System	What is different in healthcare	The record
Water	Stored and little-used water is a Legionella risk to patients who are already unwell. Outlets in closed wards stand unused for weeks.	Tank inspections and cleans, the flushing record for low-use outlets, sample results from an accredited laboratory
Air handling	Procedure and isolation rooms depend on the pressure and air-change regime their design set. Filters loaded with dust quietly change it.	Filter changes, air handling unit service records, pressure readings where the room has a gauge
Fire	Some patients cannot use stairs. Compartment doors and fire dampers buy the time a horizontal evacuation needs.	Alarm tests, door and damper checks, extinguisher inspections
Emergency power	Essential circuits must transfer when the mains fail, every time.	Generator load tests, transfer switch tests
Pest control	Warm, humid buildings with food service suit pharaoh ants and cockroaches.	The monitoring map and the trend report

What lands in your file

The planned maintenance calendar

Every asset in scope with its task and its date, including the low-use outlets and the essential circuits.

The water log

Tank inspections and cleans, the flushing record for low-use outlets, and laboratory sample results filed against their dates.

Air handling records

Filter changes, unit service records and the pressure readings from each room that has a gauge.

Fire and power records

Alarm tests, door and damper checks, extinguisher inspections, generator load tests and transfer switch tests.

Works permits with sign-off

Each job in or near a clinical area, with the infection control lead's approval of the containment, the timing and the order of work.

The monthly FM record pack

All of the above for the month, indexed to your standards and ready to file.

Before a ceiling tile comes down

Maintenance and minor works in or near a clinical area follow one sequence. It is slower than walking in with a ladder, which is the point.

01
Permit raised
The work order names the area, the task, the crew and the time window.
Before the day
02
Infection control sign-off
Your infection control lead approves the containment, the timing and the order of work, or changes them.
Before the day
03
Containment in place
Barriers and dust control go in before anything is opened, and are checked before the crew starts.
On the day
04
Work, or stop
If the containment fails, the work stops until it is restored and the infection control lead has seen it.
On the day
05
Record closed
The permit, the sign-off and the work order are filed together against the evidence index.
Same day

A day surgery centre, taken over

A day surgery centre in Riyadh has two theatres, a recovery bay and a small inpatient wing that is often empty. Its air handling contractor changes filters on schedule but records nothing else, and nobody can find a cleaning record for the rooftop water tank.

ITF FM takes over planned maintenance. The theatre air handling units go on a schedule with filter changes and the pressure gauge readings recorded at each visit. A falling reading triggers a call to the engineer who designed the system, because the pressure regime is a design decision.

The tank is inspected, cleaned and disinfected, and a flushing schedule covers the outlets in the empty wing. Every work order in a clinical area carries the infection control lead's sign-off.

The centre ends up holding a planned maintenance calendar, a water log with flushing records, air handling records with pressure readings, the works permits and a monthly record pack filed against its evidence index.

Questions facilities managers ask

Q01

Can you change the pressure regime in our isolation room?

That is an engineering design decision, and it belongs to the engineer who designed the system. We maintain the system that delivers it, record the readings where the room has a gauge, and raise a falling reading with that engineer.

Q02

Who looks after medical equipment and medical gas?

Your biomedical engineering team, or the specialist contractors you appoint for it. Where their service records belong in the same evidence file, we collect them into the monthly pack so the file is complete in one place.

Q03

Can facility management start before the CBAHI work?

Yes. FM can be the first line you buy. The records are built to the survey format from the first month either way, so nothing needs reformatting when the readiness work starts.

Q04

What does the site survey involve?

A walk of the plant rooms, the roof and the clinical floors with your facilities lead, and a read of the maintenance records you already hold. You receive a survey record and a written scope.

Q05

Which cities do you cover?

Riyadh and the Eastern Province: Riyadh, Dammam, Khobar and Jubail. The survey is done on site, because a maintenance scope written without walking the plant room is a guess.