Food safety records that exist on the day
CCP monitoring, prerequisite checks and corrective actions captured when they happen, so an inspector or a retailer's auditor sees records rather than a promise.
In a Saudi food plant the HACCP system is a licence condition, and records are what fails. Checks get done and not filed, and a missed check disappears instead of showing as missed. We build capture that records each check when it happens, forces a corrective action on an out-of-limit reading, and keeps every record findable.
Records fail, not practice
A CCP check is done at the right temperature at the right time, and the log sheet is filled in at the end of the shift from memory, all in one pen. A verification is done and not signed. A training session runs and the attendance sheet stays in a drawer. SFDA lists a HACCP certificate among the documents for a food manufacturer's licence, and its inspection campaigns look at whether HACCP is present and effective and whether products can be traced. A retailer's auditor looks for the same things. Both judge what they can see on the day.
- CCP logs filled in after the fact, or a missed check left blank and forgotten
- Cleaning, pest control, glass and hand hygiene checks done but not recorded against the day they were due
- Chiller and freezer logger data that nobody reviews until something has already gone wrong
- A probe calibration check with nothing linking that probe to the readings it took
- A mock recall that takes most of a day, because batch and supplier lot live in different places
- Supplier certificates found expired by the auditor rather than by the plant
- Corrective actions raised and left open, with no evidence of the fix
Where a food plant's build starts
Usually with the CCP logs and the corrective actions they open, then outward to prerequisites and traceability.
Audit and inspection apps
CCP and prerequisite checks on a tablet at the frequency the plan sets, with a check not done by its due time recorded as missed.
Read moreDigitalDocument control
The HACCP plan and its forms under revision control, so the log screen on the floor always matches the current plan.
Read moreDigitalWorkflow automation
Corrective actions and supplier certificate expiries routed to an owner and escalated until they close with evidence attached.
Read moreDigitalDashboards and reporting
The daily missed-check report and a traceability view the QA manager opens each morning, built from the day's records.
Read moreITF ConsultHACCP for an SFDA licence
The plan itself, written with your team by ITF Consult. Its forms become the capture screens.
Read moreITF ConsultSFDA licence readiness
The document chain behind a food manufacturing or warehouse licence, assembled by ITF Consult.
Read moreITF FMPest control
A mapped monitoring programme run by ITF FM, whose visit records land in the prerequisite checks.
Read moreGuideSFDA food facility requirements
The guide to what SFDA asks of a food facility, read before you plan the records.
Read moreThe rules the capture holds each record to
An inspector and a retailer's auditor judge the record. These are the rules that decide what the record shows.
| Requirement | What it means on site |
|---|---|
| A CCP reading outside its critical limit | It cannot be saved without a corrective action, and the batch goes on hold in the record until a named person in QA decides. |
| A check due and not done | Recorded as missed at its due time. Uncomfortable to look at, and exactly the kind of record an auditor trusts. |
| Verification of monitoring | Signed by a named person who is not the operator who took the reading. |
| The HACCP plan and its forms | Held under document control. When the plan changes revision, the capture screens change with it on the same day. |
| Traceability | Batches are linked to supplier lots at receipt, so a mock recall becomes a search rather than a day of paper. |
| Supplier approval | Each supplier certificate is held with its expiry date, and the supplier's owner is chased before it lapses. |
What QA teams ask
Who decides what happens to a batch after a deviation?
A named person in QA. The software places the batch on hold in the record, shows the reading and the corrective action, and hands the decision to that person: hold, rework or release. It records the decision, the name and the time. Your HACCP team sets the critical limits the capture checks against.
Will SFDA accept digital records?
The inspector judges the record in front of them. What the capture produces is a record that is timestamped, attributed to a named person and findable, which is what an inspection looks for.
Can data come straight from our temperature loggers?
Often, through the logger system's export or interface. We check yours during the systems audit, before quoting.
Our operators speak several languages.
The capture screens run in Arabic and English, with icons doing most of the work. Other languages are a specification question we settle before the build.
Will you write our HACCP plan?
ITF Consult writes HACCP plans. This page is about the records the plan requires, and the two fit together: the plan's forms become the capture screens.
What does a typical engagement look like?
A dairy dessert plant in Riyadh's Second Industrial City records pasteurisation temperatures, metal detector checks and chiller temperatures on paper, and a mock recall takes most of a day. Operators now record each CCP check on a tablet at the frequency the plan sets. An out-of-limit pasteurisation reading opens a corrective action and places the batch on hold in the record until the QA supervisor decides. Missed checks show on a daily report, and batches are linked to supplier lots at receipt, so a mock recall becomes a search. The plant holds its CCP and prerequisite records, a missed-check report, a corrective action register and a traceability record it can rehearse.
Part of one system
Every division keeps records to the same standard, so the second one you need works the way the first one did.
Start from last month's log sheets
The systems audit walks your CCP and prerequisite records against the plan and shows where each one breaks today. Bring last month's sheets.