The building itself, kept in repair
Doors, shutters, ceilings, floors, partitions, joinery, roofs and the long list of small jobs that otherwise never get done.
- Scope
- Doors, shutters, ceilings, floors, partitions, glazing, joinery, roofs
- Fabric round
- Quarterly, by zone
- Fire doors
- Checked on their own record
- Coverage
- On site across Saudi Arabia
- Waterproofing and structure
- Managed specialist
Building fabric maintenance keeps the structure and finishes in repair: doors and ironmongery, roller shutters, ceilings, floors, partitions, glazing, joinery, painting and roof inspection. ITF runs it as a planned inspection round plus a handyman list. Roof waterproofing and structural repair are managed specialist work, done by specialists we supervise.
- 01 Enquiry
- 02 Site survey
- 03 Scope and quote
- 04 Mobilisation
- 05 Planned schedule
- 06 Execution
- 07 Monthly report
- 08 Management review
- 09 Next cycle
The building itself, kept in repair sits at step 6 of the fm operating cycle. You receive closed work orders with photo evidence.
The list that never ends
Fabric defects arrive one at a time and never leave.
A ceiling tile stained by a leak nobody traced. A fire door wedged open with a fire extinguisher. A roller shutter hit by a forklift and never quite right since.
Individually none of them justifies a contractor visit, so none of them gets one. After two years the building looks tired and has a life safety problem hiding in the list.
A quarterly round, element by element
| Element | What we check | Interval |
|---|---|---|
| Doors and ironmongery | Hinges, closers, locks, handles and alignment. | Quarterly |
| Fire doors | Self-closing action, latching, seals, gaps and signage, and that nothing is holding the door open. | Monthly visual, quarterly detailed |
| Roller shutters and dock doors | Safety devices, springs, guides, seals and controls. | Quarterly |
| Ceilings | Stains, sag, missing tiles and access panels. | Quarterly |
| Floors | Trip hazards, damaged tiles, worn coatings and line marking. | Quarterly |
| Walls, partitions and paint | Damage, damp and peeling paint. | Quarterly |
| Glazing | Cracks, seals, film and safety glass markings. | Quarterly |
| Roofs | Membrane, parapets, roof drains and gutters, photographed and recorded. | Before winter and after major dust events |
| Membrane and structural repair | Membrane repair, waterproofing and structural repair, done by a specialist to a scope we write, because the warranty on that work depends on who does it. Managed specialist work. | As found on the round |
The fabric file
The fabric condition register
Every element by zone with its condition and the date it was last checked.
The fire door record
Each fire door with its location, its rating label where visible, and the result of every check.
The roof inspection report
Drains, gutters, parapets and membrane, photographed before winter and after major dust events.
The minor works log
Every small job with its priority, the date it closed and the photograph that closed it. It replaces the email chain.
The glass and brittle plastics register
For food sites: every item on it, checked on the round, with breakages recorded to your procedure.
Small jobs, batched by zone
- 01
Log it
Every small defect becomes a ticket with a priority and a photograph, instead of a line in an email.
- 02
Batch by zone
Tickets are grouped by zone and worked by a rostered handyman or on the next planned visit.
- 03
Quote above the threshold
Anything above the threshold in your contract is quoted before it starts. Larger works, such as repainting a floor, replacing a ceiling grid or new partitions, are quoted as works with a scope and a date.
- 04
Close with evidence
The ticket closes with a photograph and a name, and the minor works log shows what is still open.
Two years of defects in an email chain
A combined office and warehouse in Riyadh has a two-year backlog of small defects in an email chain. Fire doors between the warehouse and the office are routinely wedged, a dock shutter has run badly since a forklift hit it, and a ceiling in the IT room has a brown stain.
Our first fabric round registers every door, shutter and roof drain. Four fire doors have weak closers or missing seals, and two are wedged. The closers and seals are fixed, and the wedging is reported with photographs to the warehouse manager. The shutter's guides and safety edge are repaired under a Friday isolation.
On the roof, three drains above the IT room are packed with sand. They are cleared before winter and the membrane is photographed, with a specialist quote for one damaged section.
The client holds a fabric condition register, a fire door record, a roof inspection report with photographs, a minor works log in place of the email chain, and the specialist quote for the membrane.
Where fabric carries risk
A door that has to close by itself
A fire door does its job only if it closes by itself, latches and seals. Most fail on something small: a closer adjusted too weak, a seal painted over, a gap under the leaf, or a wedge.
- Every fire door on a register with its location and rating label where visible
- A monthly visual check and a quarterly detailed one
- Wedged doors photographed and reported to the area owner, because the fix is behaviour as much as hardware
Drains cleared before the rain
Rain here is rare and heavy. Sand and dust fill roof drains and gutters through the year, and the first real storm finds them blocked, so water backs up under the membrane and comes through a ceiling below.
- Roof drains and gutters cleared and inspected before winter and after major dust events
- The membrane photographed and its condition recorded
- Membrane repair quoted and done by a specialist we manage
Fabric as a hygiene control
Peeling paint above an open product line, a cracked light diffuser, a damaged ceiling tile: on a food site these are foreign body risks.
- A glass and brittle plastics register kept alongside the fabric record
- The register checked on every round
- Breakages reported in line with your own procedure
Before you hand over the list
Do you do painting and refurbishment?
Touch-up and small areas inside the minor works list, yes. Full repainting and refurbishment are quoted as works, with a scope and a programme.
Do you do waterproofing?
Inspection and roof drain maintenance, yes. Membrane repair and waterproofing are done by a specialist we manage, because the warranty on that work depends on who does it.
Can you handle fit-out works?
Small alterations inside a maintenance scope, yes. A full fit-out is a construction project for a fit-out contractor, and we can supervise its handover so fire detection and fabric are reinstated correctly.
What happens if glass breaks on our food site?
It is handled to your own glass procedure: the area isolated, fragments accounted for, the register updated, and the replacement recorded before the area is released.
Can the handyman sit on our site full time?
Yes, as a support staffing position with a written scope and named cover.
Next to the fabric
Support staffing
A full-time handyman on your site, rostered with named cover.
Read moreFMFire alarm systems
Detection and alarm devices, tested in rotation beside the fire door record.
Read moreSectorWarehouses
Dock doors, shutters and floors on a site where forklifts meet the fabric every day.
Read moreITF ConsultFSSC 22000
Fabric and foreign body controls inside a food safety scheme.
Read morePart of one system
Every division keeps records to the same standard, so the second one you need works the way the first one did.
Book a site survey
Send us the list, however it is kept. The first round turns it into a register with priorities and shows which items are hiding a fire door or a roof drain.