Electrical maintenance with a test record
Distribution boards, circuits, lighting and emergency lighting maintained on a schedule, with results logged against the board rather than the visit.
- Scope
- LV distribution, lighting, small power, emergency lighting
- Survey output
- Board schedule and defect list
- Thermographic survey
- Annual, or after any load change
- First board schedule
- Within two weeks of survey
- High voltage
- Managed specialist
Electrical maintenance covers inspection, testing, thermographic survey, fault finding and small works on a building's low voltage distribution, plus emergency lighting. ITF leaves a test and inspection record per board that builds into a history you can act on. High voltage is managed specialist work.
- 01 Enquiry
- 02 Site survey
- 03 Scope and quote
- 04 Mobilisation
- 05 Planned schedule
- 06 Execution
- 07 Monthly report
- 08 Management review
- 09 Next cycle
Electrical maintenance with a test record sits at step 6 of the fm operating cycle. You receive closed work orders with photo evidence.
The board nobody has opened
Open a distribution board in a building that has been running for ten years and you will usually find three things.
A schedule on the inside of the door that no longer matches the circuits. Spare ways used for loads that were added by whoever was available that week. And at least one termination running warmer than its neighbours because it was never torqued properly after the last modification.
None of that is visible from outside. It becomes visible in a thermographic survey, in a torque check, or in an outage. The first two are planned and cheap. The third picks its own date.
The unglamorous part is the schedule. Half of electrical maintenance is knowing what is actually on each way, and most buildings cannot tell you.
What the service covers
| Task | What is done | Interval |
|---|---|---|
| Board inspection | Enclosure condition, labelling, cable entry, spare ways, and the schedule corrected to match what is actually connected. | Per visit |
| Thermographic survey | Boards scanned under load, hot spots photographed with the thermal image and the visible image side by side, and graded by severity. | Annual |
| Termination checks | Torque verified on accessible terminations following the isolation procedure. | Annual |
| Protective device testing | Residual current devices tripped and timed, results recorded as values against the way number. | Per scheme |
| Lighting and emergency lighting | Lamp and fitting condition, and emergency luminaire function and duration tests recorded per fitting. The annual duration test drains the batteries, so it is planned for a time when a real outage straight afterwards would not leave the building dark. | Monthly and annual |
| Fault finding | Reactive investigation with the finding written up, because a fault fixed without a cause tends to come back. | On call |
The records this produces
The board schedule
A corrected circuit schedule per board, with way numbers, device ratings and what each way actually feeds. Printed for the door and held in the system.
The thermographic report
Thermal and visible images per hot spot, with the load at the time of scan, a severity grade and a recommended action.
The test and inspection log
Results as values per circuit and per device, dated, so a drifting reading is visible across years rather than judged one visit at a time.
The emergency lighting register
Every luminaire listed with its monthly function test and annual duration test result against it.
The defect list
Everything found that is outside the maintenance scope, priced or referred, with a priority you can put in a budget.
How a board visit runs
- 01
Scan under load
Thermography happens first, with the board live and loaded, because a board that has been switched off for the visit tells you nothing.
- 02
Isolate and prove dead
Permit issued, isolation applied and locked, absence of voltage proved and recorded before any cover comes off.
- 03
Inspect, test, correct the schedule
Physical inspection, the tests the scheme calls for, and the door schedule brought back into line with reality.
- 04
Restore and record
Covers refitted, board re-energised, loads confirmed, permit closed, and the log written on site rather than from memory afterwards.
The afternoon trips on the display floor
A car showroom in Al Khobar has nuisance tripping on its display floor every afternoon. The previous contractor replaced one RCD and left.
We scan the main and sub-boards under afternoon load. Two ways feeding the display lighting and new illuminated signage show terminations far warmer than their neighbours, and the door schedule lists neither circuit. RCD trip times are recorded per way. Under a Friday isolation the signage moves to a spare way on a less loaded board, the terminations are re-made and torqued, and a repeat scan confirms the result.
The client holds a corrected schedule for every board, a thermographic report with before and after images and the load at scan time, an RCD results table and a defect list naming a third board due for attention next quarter.
What facilities and HSE managers ask
Who handles high voltage work?
Authorised HV specialists, as managed specialist work. HV switching, transformers and the supply side are theirs. We write the scope, supervise the visit, hold the record and keep it on the same calendar as the LV work.
How often should a thermographic survey be done?
Annually for most buildings, and again after any significant load change, board modification or addition. Surveying a board six months after somebody added three circuits is more useful than surveying it on a fixed anniversary.
A hot spot was found. What happens next?
It is graded, photographed and reported with the load at the time of the scan. Severe findings get raised the same day rather than in the monthly pack. Then it is a scheduled repair with an isolation, not a repair attempted live because it looked urgent.
Can you produce the records our insurer is asking for?
We produce the test results, the thermographic report and the inspection history in a form an assessor can read. What we cannot do is issue a certification or a compliance statement, because that belongs to the party your insurer or your authority recognises for it. We will tell you exactly which document you are missing.
Adjacent work
MEP
The wider technical scope and the permit regime this work runs inside.
Read moreFMFire alarm systems
Detection and alarm devices, installed, maintained and tested by address.
Read moreFMGenerators and standby power
The standby set and transfer switch that take over when the supply fails.
Read moreFMPlanned maintenance
Where the board schedule and the survey dates sit on the annual calendar.
Read morePart of one system
Every division keeps records to the same standard, so the second one you need works the way the first one did.
Book a site survey
Start with one board. If the schedule on the door is wrong, that tells you most of what you need to know about the rest of the building's electrical records.