Specialist systems, managed to one record
HV, ELV and BMS, cooling tower water treatment, pressure systems and lifting equipment inspection, delivered through licensed specialists and recorded by us.
- Delivery
- Managed specialist work on every line on this page
- ITF's role
- Scope, document checks, visit verification, findings
- Due dates
- One inspection calendar across every specialist
- Record
- In the same monthly pack as self-delivered work
Some building systems need a licence, an authorisation or OEM access to work on: high voltage and transformers, ELV and BMS, cooling tower water treatment, and periodic inspection of pressure and lifting equipment. ITF delivers them as managed specialist work. We write each specialist's scope, supervise visits and keep their records in your file.
- 01 Enquiry
- 02 Site survey
- 03 Scope and quote
- 04 Mobilisation
- 05 Planned schedule
- 06 Execution
- 07 Monthly report
- 08 Management review
- 09 Next cycle
Specialist systems, managed to one record sits at step 5 of the fm operating cycle. You receive the annual planned maintenance schedule.
The HV fault nobody could switch
Every FM bidder says it covers everything. Then an HV fault happens, and it turns out nobody on the contract is authorised to switch.
At the survey we list which systems on your site need a specialist, who does that work now, and whether they are doing it well. Then we manage them to the same record as everything else on the contract.
The systems on this page
| System | Who does the work | What we hold and check |
|---|---|---|
| HV switchgear and transformers | An authorised HV specialist. | Switching records, maintenance and test reports, transformer oil results, HV room thermography records |
| ELV: CCTV, access control, intercom, public address | A licensed security systems contractor. | Fault log, maintenance visits, device lists |
| BMS | The system integrator or the OEM. | Alarm lists, the point schedule, and which readings feed our HVAC trend |
| Cooling towers | A water treatment specialist. | Dosing records, microbiological results, cleaning and disinfection dates, drift eliminator condition |
| Pressure systems: air receivers, calorifiers, boilers | A competent inspection body. | The examination scheme, inspection dates and results |
| Lifting equipment: cranes, hoists, forklift attachments, dock levellers | A competent inspection body. | Inspection certificates and due dates per item |
| UPS, automatic doors and gates | The manufacturer or its agent. | Service reports, battery replacement dates, fault log |
What sits in your file
A scope sheet per system
What the specialist does, how often, and what its report must contain, attached to your contract.
Vendor register entries
Each specialist's registration, licence, insurance and competence evidence, with expiry dates.
The inspection due-date calendar
Every inspection and specialist visit across the site on one calendar, booked before the date, not after it.
The visit verification log
Who attended, when, which system and what was done, checked on site.
The findings tracker
Every finding from a specialist's report, with an owner and a date to close it.
The specialists' reports
Read, then filed in the monthly pack beside our own work.
How a managed line runs
- 01
Write the scope
The specialist's scope is written and attached to your contract, so a visit can be checked against something.
- 02
Register the documents
Registration, licence, insurance and competence evidence go in the vendor register with their expiry dates.
- 03
Book and verify the visit
Visits are booked against the due-date calendar and verified on site. Work on your systems runs under your permit regime.
- 04
Read the report
The report is read, not just filed. Every finding goes into the tracker with an owner and a date.
- 05
Set the next date
The next due date goes on the calendar before the specialist leaves site.
Four specialists and no calendar
A manufacturing plant in Jubail runs an HV substation, two cooling towers, overhead cranes in its workshop and an access control system. Four specialists attend at different times and none of them report to anyone. The plant manager learned of an expired crane inspection from a customer's auditor.
We bring all four into the vendor register, write each scope and build one due-date calendar. The cooling tower specialist's results are trended monthly. The crane inspections are booked ahead of expiry. HV switching records are copied into the site file, and access control faults become tickets. All work inside the plant runs under the operator's own permit and access arrangements.
The plant manager holds a scope sheet per system, the vendor register with expiry dates, one inspection calendar, a visit verification log and a findings tracker, all in the monthly pack.
Three lines that need the closest watch
Warm water, spray and a plume that travels
A cooling tower throws water droplets into the air, and if Legionella is in the water, the spray carries it. A tower needs a water treatment regime with continuous dosing, regular microbiological monitoring, periodic cleaning and disinfection, and a plan for shutdown and restart. The regime is the specialist's. Our part is making sure it runs.
- Dosing records and microbiological results read every month
- A rising trend flagged to you, not filed
- Cleaning and disinfection dates on the calendar
- The tower's physical condition checked on our rounds
Switching stays with the authorised person
High voltage switchgear and transformers are worked on by an authorised HV specialist. The records of that work are what a site usually cannot find when it needs them, so they are copied into your file as they are produced.
- Switching records held in the site file
- Maintenance and test reports per item of switchgear
- Transformer oil results held against each transformer
- HV room access under your permit regime
Certificates that expire quietly
Air receivers, calorifiers and boilers, and cranes, hoists, forklift attachments and dock levellers, are inspected by a competent inspection body, which issues the certificate. Nobody notices one lapse until a customer's auditor or an incident does.
- A certificate on file for every item
- Every due date on one calendar
- Access arranged for the inspector on the day
Before you hand them over
Can we keep our current specialists?
Yes, usually. A specialist who knows your plant is worth keeping. What changes is that its scope is written and its visits are verified.
Which of our systems count as specialist?
Listing them is one of the first things the survey produces: every system that needs a licence, an authorisation or OEM access, who maintains it today and when each one is next due.
Can you read our BMS?
With your permission, yes, and it improves our HVAC readings. Changes to BMS programming stay with the integrator.
Who issues inspection certificates?
The inspection body. We track the due dates, arrange access and hold the certificates.
Are lifts and fire suppression run the same way?
Yes. Each has its own page, and both are managed specialist work on the same record as the systems here.
Run on the same record
Lifts and escalators
A licensed lift specialist, with every stoppage logged against its car.
Read moreFMFire suppression and extinguishers
Approved specialists for every suppression system, in one fire file.
Read moreFMWater tanks and Legionella
Stored water, the other half of a site's Legionella control.
Read moreDigitalSystems integration
BMS and specialist data connected into one reporting layer.
Read morePart of one system
Every division keeps records to the same standard, so the second one you need works the way the first one did.
Book a site survey
Bring the list of every contractor who touched a building system last year. The survey matches each one to a system, a scope and a next due date, and shows the systems nobody is covering.